Board Minutes 10/3/17

Pinelands Public Improvement District

Board Meeting Minutes – October 3, 2017

Location: Blair and Bondurant Law Office, 1368 Old Fannin Rd, Brandon MS 39047

Present: Kevin Prince, Lori Voss, John Everitt, Marti Morgan, Marion Alford

Meeting called to order at 5:30 P.M. by President Prince

  • Approved minutes – minutes not complete from August 29 meeting, will approve at next meeting.

  • Hugh Ward Parkway lighting. Discussed current situation with Solar LED lights. County responsible for maintenance and very expensive and unreliable. Supervisor Daniel Cross is looking into it, however we could be forced to tolerate until the 10 year mark. In the meantime, we can utilize the existing Entergy concrete poles with transformer son the west side of the parkway and add new LED lights on lease from Entergy at a very reasonable cost. This improvement would add additional light and improve reliability in the meantime. Kevin made motion to proceed with a trial run with a few lights to get a feel for how this looks with no long-term contract. John seconded, motion carried unanimously.

  • Discussed opportunity to add trash receptacles to Hugh Ward Parkway. Schoggens would keep them emptied and this should also make their job easier to pick up trash on the parkway when they mow and maintain.

  • 2018 Budget – Presented previously in amount of Total Revenue $758,893 with expenditures for debt service of $591,750 and operating expense of $125,000 with a projected surplus of $42,143.

  • Claims Docket – Presented with 2 new invoices – one from Wilson and Wilson Irrigation in amount of $4,209.18 and one from Barlow, Walker and Co. CPA for August and September accounting services in amount of $1,699.20. John made motion to approve the claims docket and Lori seconded, motion carried unanimously. Kevin advised he wanted to discuss the Wilson and Wilson invoice with them before Kristie paid it. Previous items paid and approved by email vote: Weed Warriors in amount of $2,500 for weed treatment, Pinebrook HOA and Mel Coxwell PA in amount of $2,500 for insurance deductible on legal settlement for lawsuit, City of Flowood $16.69 for water service, and SchoggenScapes in amount of $6,051 for parkway maintenance.

  • Liability Insurance Purchase – John reported we have just this afternoon secured a quote from Professional Government Underwriters through our existing agent Pat Moore with Wellington Associates in amount of $$5,389.31. As this is within the $10,000 authority established at the August Board meeting, no need for a new vote. John will complete the purchase on October 4.

  • Lawsuit settlement – Kevin advised he received email from Tim Sterling, attorney with Copeland, Cook, Taylor and Bush advising settlement had been reached on the Open Records suit in amount of legal fees. The deductible under the insurance policy is $2,500, which we are responsible for. Kevin made motion we issue check immediately for this, John seconded, motion carried unanimously.

Marti Morgan made motion to adjourn; John Everitt seconded the motion, motion carried unanimously. Meeting adjourned at 6:15 p.m.

Respectfully Submitted,

John Everitt

Secretary/Treasurer

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